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User management

Overview

User Management is a feature for checking and managing the workspace permissions that each user in the company has.

You can view and manage each user's role (administrator/member) in each workspace on one screen.

What can you do?

Business/marketing users & data analysts

  • When your responsibilities change, you can quickly get your workspace permissions changed and start analysis right away without a gap in your work.
  • You can quickly update permissions as the team composition changes, so access control over analysis assets always stays up to date.
  • You can strengthen data security by removing the access permissions of external collaborators all at once after a project ends.

Quick start

If you are using User Management for the first time, follow these steps to view and change permissions.

  1. Click the Settings > User Management menu in the left sidebar.
  2. In the search bar, enter the Hive Console ID of the user you want to check.
  3. Check the user's list of roles by workspace.
  4. Click the settings button to the right of the workspace whose permissions you want to change.
  5. On the workspace edit page, edit or remove the user's permissions.
  6. Click the Save button.

Note

For detailed settings such as search, filters, and role changes, see Full features.

Full features

Key concepts

Concept Description
User A member of the company who has permission to access Analytics
Workspace Role The permission a user has in a specific workspace (administrator / member)
Administrator Can change workspace settings and add, delete, and change the permissions of members
Member Can view and create content in the workspace and delete content they created

Search and filter users

Filter option Description
Workspace Filter View only the users who belong to a specific workspace
Role Filter Filter by administrator or member role
User Search Search for a specific user by Hive Console ID

Manage permissions by user

Adjust a specific user's workspace permissions. user_management_01.png

Feature Description
Change Role Change the role between administrator ↔ member
Remove Workspace Remove the permission so that a specific user cannot access the workspace

How to change permissions

  1. Click the settings button to the right of the workspace of the user whose permissions you want to change.
  2. When the workspace edit page opens, edit or remove the user's permissions.
  3. Click the Save button.

How is it different from workspace management?

Category Workspace Management User Management
Perspective Workspace-centered User-centered
Main Use Manage the members of a specific workspace View all permissions of a specific user
Best For When you set up a new workspace When a user joins, leaves, or moves within the organization

Use cases

Onboard a new team member

Situation: A new marketing team member joins
Process:
1. Check the new employee account on the User Management page
2. Add them as a member to the "Marketing Team" workspace
3. If needed, also add them as a member to the "Internal KPI" workspace

Clean up the permissions of a departing employee

Situation: A data analyst leaves the company
Process:
1. Search for the user in User Management
2. Remove access permissions for all workspaces

Change a role

Situation: Promoted from team member to team lead, workspace administrator permission is needed
Process:
1. Search for the user
2. Change the role of the assigned workspace from 'Member' to 'Administrator'

Notes & tips

  • Create and delete the user accounts themselves in the Hive Console. User Management in Analytics manages only workspace permissions.
  • Remove the account permissions of departing employees as soon as possible to maintain security.
  • Removing a user from a specific workspace does not affect the user's permissions in other workspaces.